Modern Workplace

Businesses must evolve to keep pace with changes in technology. According to a recent report by Deloitte, businesses will spend $98 billion annually on AI alone by 2023— 250% of the amount spent in 2019. Organizations that fail to keep up quickly fall behind in creating a valuable customer experience and that can cut into profit margins.

True change is difficult to achieve if employees aren’t on board. Successful organizations embrace a pull as opposed to a push philosophy for new technology adoption.

My team and I at Envizion IT in West Michigan start by showing leaders and employers the benefits of change, organizations can nurture a forward-thinking culture.

What Is a Modern Workplace?

A Modern Workplace involves a physical setup that facilitates the use of technology in the conference room, at individual workstations and, following the impact of the global pandemic, in remote locations around the globe.

According to a recent report on the modern workplace, the biggest challenges facing businesses are digital transformation and the adoption of new technology. Approximately 36% of respondents rank these challenges higher than talent sourcing and compliance matters.

Companies can drive technology innovation across the enterprise by using Microsoft tools to streamline operations and entrust employees to step up productivity to leave competitors behind.

How Does Microsoft Facilitate the Modern Workplace?

Microsoft 365 harnesses the power of Cloud technology to ensure that users always have the latest version of the tech giant’s innovative software suite. Microsoft partners benefit from the company’s laser focus on employees and collaborative tools.

These software solutions improve individual productivity and allow multiple collaborators to provide real-time feedback simultaneously. At the same time, an emphasis on encryption, network integrity and secure access protects company and customer data.

What’s Included in Microsoft 365?

Microsoft 365 goes way beyond the tools you access in Office 365. It includes Windows 10 Enterprise as well as Enterprise Mobility and Security features. Forward-looking organizations implement solutions that increase productivity and blur geographic lines with flawless integration. With constant security updates and vigilance, Microsoft keeps your company data secure.

Are Your Employees Leveraging These Office 365 Capabilities?

Must-use Microsoft 365 features include the following:

  • Real-Time Co-Authoring (PowerPoint, Word, Excel)
  • Chat sessions within Office apps to facilitate collaboration
  • Inserting links to files stored in the cloud instead of whole files.
  • Employ OneNote items (drawings, screen clippings, typed notes and audio commentary) in Outlook events.
  • Turn edited documents into PDF with convenient “Save as PDF” feature
  • Reply to Outlook emails without opening them

What Are Some of the Built-in Automation Tools in Microsoft 365?

Microsoft Power Automate, formerly called Flow, continuously evolves to incorporate AI and bot technology that proactive employees use to automate tedious, repetitive tasks. Here are some of the ways you can exploit this technology:

  • Lay out steps via the easy-to-use visual designer to direct Power Automate to trigger alerts and ask for approvals. You can even design complex processes and carve out more time for analysis.
  • Use Power Automate to copy sales stats from Microsoft Dynamics to SharePoint lists categorized by department.
  • Integrate with third-party services and on-premises systems.
  • Integrate with dozens of applications, including Twitter, MailChimp, Google Analytics etc.

What Microsoft Modern Workplace Tools Facilitate Collaboration?

With teams spread out across geographies, remote locations and in different departments, it can be difficult to encourage collaboration. However, Microsoft Teams is one of the constantly improving tools you get with the Microsoft Modern Workplace. Boost productivity and ignite passion in team members engaging in collaboration on key projects.

Is Microsoft 365 Secure?

The security stack in Microsoft 365 enables network administrators to defend against phishing, malware and other attacks. The suite contains tools to protect users on several levels such as device, app, identity and data security. The security stack includes:

  • Azure Active Directory
  • Windows Information Protection
  • Microsoft Intune

How Does Microsoft Help You Build a Modern Workplace?

Businesses create stand-alone platforms that increase the risk of errors and data silos limit visibility to key data points. Use Microsoft 365 tools to improve security and eliminate the hardware and technology limitations of in-house solutions.

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